The Prompt Library

Purpose and benefits of the prompt library

A prompt is an input instruction used to give the AI a task. The prompt library simplifies the process, as you don't have to create every prompt yourself. Instead, you can select an existing template and add it to your personal prompt collection.

The library is particularly useful if you:

Benefits of the prompt library

• want to get started quickly with an AI-supported task,
• are looking for ideas or proven prompt templates,
• need prompts for specific departments or areas of work,
• want to use templates provided across the organization,
• want to use existing prompts as a starting point for your own customizations.

For example:
“You want to create a project plan. Select a suitable prompt from the project management category and then adapt it to your specific project.”

Open prompt library

The prompt library is opened via the prompt overview. In the prompt overview, you can manage your personal prompts and add new templates from the library.

1. Open the prompt overview.
2. Click the button"Prompt management".
3. The prompt library will open.
4. Then, select a prompt group or category to view the available templates.

Note on the green dot

Note: Identifying new content‍

If there is a green dot on the prompt management button, new prompts have been added to the library that you have not yet viewed. Open the library to see the new content.

Once opened, you will see the available prompts clearly sorted by application area. Depending on your permissions and your organization's configuration, different content may be displayed.

Structure of the prompt library

The prompt library is structured hierarchically. On the left, you will first find the available prompt groups. Within a group, individual prompts are organized by category.

Prompt groups

A prompt group consolidates prompts from a specific source. As a rule, you will have access to at least the prompts provided by nele.ai. Additionally, your organization may provide its own prompt groups.

Available prompt groups

• nele.ai:This group contains ready-made, general prompts for various areas of application.
• Organization:This group may also be displayed if your organization provides its own prompts for employees.

Prompts for an organization-specific group are selected by the administration and made available in the administration area. The categories and templates included may therefore vary depending on the organization.

Prompt categories

Within each prompt group, prompts are organized into categories. Categories make it easier to navigate and help you find suitable templates more quickly.

Possible categories include, for example, “Project Management”, “Sales”, or other thematic work areas. After selecting a category, the associated prompts are displayed in the main area of the library.

Each prompt includes a short description. This describes the intended purpose of the template and helps you make your selection.

Adding individual prompts

Once you have found a suitable prompt, you can add it to your personal prompt overview. The prompt will then be available there for further use.

How to proceed

1. First, select the desired prompt group in the left-hand column.
2. Open the appropriate prompt category.
3. Check the short description of the desired prompt.
4. Click on the corresponding prompt to"Add".
5. The prompt will be added to your personal prompt overview.

Once added, you can use the prompt immediately or edit it individually. This allows you to adapt a general template to your specific task, target audience, or desired output format.

For example:
“Use a prompt to create a project status report and include your project name, the reporting period, and the key progress updates.”

Important when adding again

Important: Multiple versions of a prompt*

A prompt can be added to your prompt collection multiple times. If you add a prompt that you have already imported again later, a new version will be created. This is useful if you want to keep your edited version while also using the original template again.

This allows you to manage different versions of the same prompt without losing the adjustments you have already made.

Add all prompts in a category

If you would like to use all the prompts in a category rather than just individual templates, you can add them all at once.

Procedure

1. Open the desired prompt category.
2. Check whether the displayed prompts are relevant to your workspace.
3. Click on"Add all".
4. All currently displayed prompts in this category will be added to your prompt overview.

Selection note

Note: Adding categories selectively

‍Use the "Add all" function primarily for categories whose content you need regularly. This keeps your personal prompt overview organized and ensures it contains only the templates you actually work with.

Using and customizing prompts

Once added, a prompt will appear in your prompt overview. You can use it there as a template for new content or customize it further.

Adjusting a template is particularly useful if it generally fits your task but still requires specific information. For example, you can add technical terms, target audiences, tone, desired length, or the relevant context.

Possible adjustments

• add specific task instructions,
• specify the target audience,
• define the desired output format,
• add company-specific terms,
• determine the tone, such as professional, friendly, or promotional,
• expand or remove individual sections of the template.

For example:
"Draft a friendly email to customers about a rescheduled appointment. State May 15th as the new date and ask for a brief confirmation."

Search and find prompts

If you already know what you are looking for, use the prompt library's search function. This allows you to search for specific terms instead of opening categories one by one.

How to proceed

1. Open the prompt library.
2. Click in the search field at the top of the library.
3. Enter a suitable search term.
4. Review the displayed search results.
5. Click on the desired prompt and select"Add"to add it to your prompt overview.

The results list is filtered based on your search term. Below each prompt found, you will also see which prompt category it belongs to. This allows you to quickly understand the professional context of a result.

Suitable search terms

• topic areas, such as"Sales","Project"or"Marketing",
• desired content, such as"Email","Summary"or"Presentation",
• task types, such as"plan","analyze"or"drafting".

For example: "Search for 'summary' if you need a template for condensing long texts or meeting notes."

Reset search

You can end or change your search at any time.

Reset options

• Remove the search term using theXin the search field.
• Delete the entered text manually.
• Select a different prompt category in the left column.

After resetting, the regular view of the selected category will be displayed again.

Prompt library updates

The prompt library is updated regularly. New prompts and categories may be added to provide you with additional templates and use cases.

Tip for regular use

Tip: Discover new prompts

‍Check the prompt library regularly, especially when a green dot appears on the prompt management icon. New templates can provide ideas for workflows you haven't used before and help you complete tasks more quickly.

The library serves not only as a collection of ready-made templates but also as a source of inspiration for new use cases. Use the existing prompts as a starting point and develop your own variations tailored to your workflow as needed.