Manage your team's prompts

The three prompt sections

Use the tabs at the top to switch between the three areas:

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nele.ai prompts (system prompts)

The prompts provided by nele.ai can be found in the first tab. Tick next to a prompt category to make it directly available to new members of your team (1). A category without a checkmark is initially hidden from new users (2).

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Important: Approving or blocking system prompts only affects users who are invited again after the adjustment. Existing users are not affected by these settings, as the prompts are already saved in their application.

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Note: Activating or deactivating a prompt category only determines which system prompts automatically appear in their prompt tree for newly invited users. All system prompts — regardless of whether they are activated or not — are available to all users (both existing and new) at any time via the Prompt library and can be manually inserted into their own tree structure from there.

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The nele.ai prompts are fixed and cannot be edited by administrators. Within the application, however, locally stored prompts can be individually adjusted by each member in their own tree structure.

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Company prompts

In the second tab, you manage prompts that are available to all team members across the company. Here you can create your own folders and prompts, which automatically appear in the prompt tree for all new users in your company.

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Existing users can access company prompts via the library at any time. When you select a folder, the prompts it contains are presented in tile form (3). You can edit, copy, or delete prompts using the icons on the tiles (4).

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Use the buttons PROMPTLY CREATE and CREATE FOLDERS at the top right to add new items (5). You can create both direct prompts and assistance prompts.

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Create prompts

When you click CREATE PROMPT, a dialog box opens in which you can choose between two types of prompt:

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• Direct prompt: A direct prompt is a brief description of a task. It is immediately carried out in full.
• Assistant prompt: An assistance prompt guides the user step by step through an interactive process.

First select the desired prompt type and use the language selection to determine which standard language should be used for the prompt. Then complete the following fields:

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• Title: Give the prompt a meaningful name.
• Summary: Briefly describe what the prompt is used for.
• Direct Prompt/Assistant Prompt: Enter the actual prompt text here. If necessary, you can use the PLACEHOLDER FOR TEXT INPUT button to insert dynamic input fields for users.

Finally, click CREATE PROMPT to save the new prompt.

Create folders

When you click CREATE FOLDER, a compact dialog box opens. Here you can set the default language for the folder and enter a folder name. Confirm the entry with CREATE FOLDER to create the new folder.

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You can also copy folders and prompts to other folders or areas — a corresponding dialog box opens for this purpose.

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Organize your company prompts in individual folder structures that are transferred to all users. Drag and drop the individual elements to the desired location.

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Group prompts

In the third tab, you manage prompts that are created specifically for individual groups within your team. The area is divided into additional sub-tabs — one for each group in your company (6).

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The administration within each group tab is analogous to the corporate area. Folders and prompts are created and organized in a tile view. Prompts and folders that are assigned to a specific group are only available to users within that group.

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In the frontend, users have access to the prompts of all groups in which they are members via the Prompt library. The group prompts behave additively. If a user loses access rights for a group, the corresponding prompts disappear from their library.

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However, group prompts that the user has already saved locally in his tree structure remain with him.